How to open a dropshipping warehouse in Poland?
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How to open a dropshipping warehouse in Poland?

Author  Natalia Wiszewska

Estimated reading time: up to 6 minutes

Dropshipping is a business model that is gaining increasing popularity. It does not require owning a warehouse or stocking products, which makes it very attractive to many entrepreneurs. However, if you want to open a dropshipping warehouse, you need to know the steps to take to start this business.

In this article, we will discuss all the necessary aspects you need to consider when opening your own dropshipping warehouse.

Business Registration

Before starting a dropshipping business, you must choose the way to operate your business. There are several ways to do this:

Unregistered Activity:

You can run a dropshipping business without registering as long as your monthly revenue does not exceed 3181.50 PLN. In this case, you do not have to pay ZUS contributions or VAT. However, you must keep sales records and issue receipts.

Business Activity:

Setting up a business is the most popular form of running a company in Poland. You can do this online using the CEIDG system or at the city/town hall. You will have to choose a form of taxation (e.g., PIT-OF, PIT-PKP), pay ZUS contributions, and VAT.

Civil Partnership:

This is the simplest form of running a business by two or more people. Registration with the KRS is not required, but partners bear joint liability for the company’s obligations. A civil partnership settles income tax on general principles.

After registering your business, you will be able to start the formalities related to launching a dropshipping warehouse.

Tax Identification Number (NIP) and REGON

The Tax Identification Number (NIP) consists of 10 digits and is assigned by the tax office. Every company, regardless of its legal form, must have this number. NIP is important not only for tax purposes but also for identifying the entity in dealings with public offices and institutions.

How to obtain a NIP?

There are two ways to obtain a NIP:

  1. In-person:

    You can apply for a NIP in person at the tax office appropriate for your place of residence. The application must be filled out on the NIP-7 form and submitted along with an ID card. You can also obtain a NIP at the Taxpayer Service Center, which is located in every tax office.

  2. Online:

    You can apply for a NIP online using the Electronic Services Platform (PUE). To submit an online application, you need a profile.

REGON Number

The REGON number is a unique identifier assigned to every economic unit in Poland. It consists of 9 digits and is used for statistical and administrative purposes.

The process of obtaining a REGON number in Poland is relatively simple and involves submitting an appropriate application to the relevant office, either in person or online.

After the application is positively reviewed, the company receives its unique REGON number, which remains valid for the entire duration of its business activity.

Permits and Licenses

Operating a dropshipping warehouse involves certain legal requirements, including obtaining the appropriate permits and licenses. The exact requirements will vary depending on the type of products being sold and the manner of conducting business.

Commonly sold products that require permits include:

  • Medications
  • Tobacco products
  • Alcohol (a license is required)

The process of obtaining such permits can be time-consuming and may require meeting specific conditions, such as having appropriate storage facilities.

How to check if you need special permits?

We have created a list specifically for you, which you can find below. You can download a detailed breakdown by clicking the “Download List of Permissions” button under the table.

 
Business Activity Detailed Description Issuing Authority
Alcohol retail sale of alcohol mayor, city president (for retail sales) and voivodeship marshal or minister of economy (for wholesale sales)
wholesale of alcohol up to 18%
wholesale of alcohol over 18%
sale of alcohol during private events
wholesale clearance of alcoholic beverages up to 18%
retail clearance of alcoholic beverages intended for consumption on or off the premises
wholesale clearance of alcoholic beverages over 18%
Pharmacies operation of a public pharmacy Voivodeship Pharmaceutical Inspector
operation of a pharmaceutical warehouse
operation of a pharmacy point
operation of a pharmaceutical warehouse for veterinary medicinal products
Excise one-time acquisition of excise goods as a registered consignee Head of the tax office
acquisition of excise goods as a registered consignee
conducting business as an intermediary entity
operation of a tax warehouse
acting as a tax representative
dispatch of excise goods as a registered consignor
Waste waste processing Voivodeship marshal, starosta or regional environmental protection director

Registration with ZUS

After registering your business, you must register with ZUS (Social Insurance Institution) as a contribution payer. Here’s what you need to do:

ZUS automatically prepares the following documents, so you don’t have to submit them:

  • Your registration as a contribution payer (ZUS ZFA)
  • Information about your bank accounts as a contribution payer (ZUS ZBA)
  • Information about your business addresses (ZUS ZAA)

Registering the entrepreneur for insurance

After registering your business, you must also register for social and health insurance for yourself and your family members.

To do this, submit the following documents:

  • ZUS ZUA – if you are registering for social and health insurance
  • ZUS ZZA – if you are registering only for health insurance
  • ZUS ZCNA – if you are registering a family member for health insurance

These documents must be submitted within 7 days from the start date of your business. You can submit them along with the CEIDG-1 application at the registration authority. Therefore, you no longer need to send them to ZUS separately. You can submit the documents in person or online via the e-Płatnik application.

Discounts and Preferences

If you are a new entrepreneur, you can take advantage of ZUS contribution discounts, such as:

  • Start-up Relief: For the first 6 months of business activity, you can be exempt from paying social insurance contributions.
  • Preferential ZUS Contributions: For the following 24 months, you can pay reduced social insurance contributions.

Key Elements of a Dropshipping Agreement

Before you start selling through your dropshipping warehouse, it’s important to prepare appropriate terms and policies.

Establish your terms of sale, return and refund policy, privacy policy

These should be easily accessible on your website and serve as the fundamental principles on which your warehouse operates.

The dropshipping agreement is a crucial document that regulates the relationship between you as the wholesaler and your suppliers. Ensure you clearly define the terms of cooperation, such as:

  • Prices
  • Payment methods
  • Delivery times
  • Return policy, etc.

The agreement should protect both your interests and the interests of your suppliers. If in doubt, consult with our advisor specializing in e-commerce and dropshipping.

Finding Clients on Droplo

After completing all the necessary formalities related to opening your dropshipping warehouse, it’s time to acquire customers.

One of the best places to find potential customers is the B2B marketplace Droplo. This platform allows businesses to effectively establish business connections. You can list your products there and reach people who are interested in purchasing them.

 
marketplace b2b Droplo

Summary

Opening a dropshipping wholesaler can be a great idea to develop your own business. However, remember to plan all the steps carefully and consult the relevant institutions and experts. Be flexible and ready for change, as e-commerce is a rapidly growing market. Good luck!

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